One day after the federal Centers for Medicare and Medicaid Services (CMS) opened its website for attestation from hospital organizations and physicians who have fulfilled Stage 1 meaningful use requirements under the federal Health Information Technology for Economic and Clinical Health (HITECH) Act, a small number of healthcare CIOs have already electronically attested.
But is earlier automatically better? Not necessarily, says Mitch Morris, national leader, health IT, for the New York-based Deloitte Consulting. The Los Angeles-based Morris spoke with HCI Editor-in-Chief Mark Hagland regarding the potential pluses and minuses of early versus not-so-early attestation for Stage 1 of meaningful use. Below are excerpts from that interview.
What is your sense of how many organizations might attest within the first couple of weeks?
I think it will be somewhat limited. Those that have achieved Stage 1 as of today are still a minority of the total. And we’ve been counseling our clients that if you’re a hospital, you can begin to attest in 2011, 2012, or 2013, and you can wait to attest that long and still get the same amount of money. In contrast, eligible physicians must attest by 2012 to get the full amount.
But hospitals would obviously have to be working forward, regardless of whether they attest early or not, right?
Exactly. And here’s the deal: we don’t really know what’s in Stage 2. And the clock is ticking. And by 2013, you absolutely must attest to Stage 2, and since we don’t know what’s in Stage 2, there’s a risk in attesting to Stage 1 early. On the one hand, by delaying attestation, you wouldn’t be gaining the interest on the money you’d be getting otherwise. But by next year this time, we will have known well before then what’s in Stage 2. One thing we know about Stage 2 is that, while with Stage 1 there was a 90-day window of measurement, with Stage 2, there’s a one-year window of measurement. So here’s the bad scenario: you attest to Stage 1, but fall behind what will be required in Stage 2, since we don’t know exactly what’s in it right now. So there are some risks to beginning now, because once you start your timer, you can’t take a year off.
But some are saying that organizations should be moving ahead anyway based on what they preliminarily know about the Stage 2 requirements.
I absolutely agree, everyone should be moving forward and preparing as best they can for Stage 2. But what I’m saying is that they may not want to attest right now because of the risk, since they’ll still be attesting in Stage 2. Waiting a year, you lose the opportunity to immediately get the money; but you could potentially be better prepared for Stage 2. This assumes, though, that you’re working full-speed ahead the whole time; you’re not just sitting around.
But couldn’t the fact of holding back on attestation right now inadvertently send a signal within your organization that you’re not really serious about this as a CIO?
It could, but failing to achieve meaningful use in Stage 2 because you went ahead too quickly could be even worse. The point to the readers is that you have a choice. If your program is rock-solid and you know you’ve got it nailed, do it now. If you have concerns about clinical adoption, how to get the affiliated physicians on board, and whether or not you’re going to have a high enough level of CPOE adoption, then I would advise that you continue to go full-steam ahead, but you may want to wait to actually notify the federal government.
What are you seeing out in the industry right now, in terms of preparedness?
It’s all over the board; we’re seeing a lot of variability still. Pretty much every hospital has got a program going; but it’s amazing how some well-known hospital organizations are just now choosing a core clinical vendor, and still don’t have a contract yet. And some of them will be hard-pressed to meet meaningful use in time.
Will that be true of most all of those that haven’t already begun implementation?
I would say it will be a significant challenge if you’re just signing a contract today. I’m not saying it can’t be done; but it will be challenging. There are a number of organizations that had chosen a vendor years ago and for a variety of reasons, were not entirely successful with them. In some cases, it will be the real or perceived shortcomings of the software; but in other cases, it will be various organizational challenges. There are examples in our industry of somewhat-old, stodgy software doing well in organizations.
So the take-home lesson from that is, be very careful managing the clinical adoption timelines. And one thing that exists in pretty much in all non-profit organizations is the need to build a consensus around anything before moving forward. And you can’t do an implementation in 18-24 months, which is what we’re talking about here, unless you can be nimble enough to be successful. And we’re involved in a number of rapid implementations with clients right now.
What’s your advice for CIOs and other healthcare IT leaders who are in those catch-up types of situations?
I would advise them to pay very close attention to governance, decision-making, change management, and strong clinical sponsorship. If you have those things, the technology will take care of itself. But you’ve got to align all those things. Every project we get called into here at Deloitte, they’re having a problem in one or more of those areas. They’re not having problems tuning up their servers.
The organizations I see that are more advanced in terms of their development of clinical IT all have strong CIO, CMIO, and clinician leadership. Would you agree?
Absolutely. Conversely, in those situations in which the executive team just hands off the ball to IT, those implementations aren’t going as well. The more opportunity for the full involvement of the executive team, the greater the chance of success.
Will those organizations that have chosen a sole-source clinical IT vendor strategy will be advantaged?
On the one hand, the simpler your architecture, the easier it will be. On the other hand, we’re doing a lot of ICD-10 remediation work right now, and we’re finding that patient care organizations always have 20 or 30 vendors involved in that regard. Still, in terms of meaningful use, the simpler, the better.
Any other impressions, thoughts, at this watershed moment?
It’s a very exciting period of time. I remember when the HITECH Act first came out, and some people said, we’re never going to get the money. Now, some people have attested, and they’ll get a check in May. By the way, one other advantage of waiting to attest is that you’ll learn from others’ mistakes. Six months from now, people will be talking about best practices, what didn’t work, what they could have done better. So you might as well wait and find out what others have experienced; that’s just another reason to be sure you’re on the winning side.