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Northwell Health-GoHealth Urgent Care Leverages Health IT to Support Transparent, Patient-Centered Care

June 14, 2016
by Heather Landi
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Northwell Health-GoHealth Urgent Care has designed its urgent care centers with a focus on using health IT and technology to enhance the patient experience.
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The consumerization of healthcare is an ongoing trend, and many healthcare industry leaders see a more patient-centric approach to healthcare as the only way for healthcare delivery organizations and providers to keep pace.

Consumers are now empowered by technology to have more access to health information and are taking more of an active role in their care, and are also accustomed to convenience when engaging with other businesses, and are bringing those expectations to healthcare. Case in point, urgent care is now one of the fastest growing segments of the healthcare industry, according to market research firm IBISWorld, as consumers look for faster and more convenient options as an alternative to visiting the emergency room or waiting for an appointment with a primary care physician. The American Academy of Urgent Care Medicine (AAUCM) cites an ongoing shortage of primary care and family medicine physicians, the contraction of emergency departments and patients’ greater access to health information as trends that are fueling the growth of urgent care. There are approximately 9,300 stand-alone urgent care centers in the U.S. and 50 to 100 new clinics open every year, according to AAUCM.

In response to this demand for convenience and with the idea of bringing care to patients where they are, Great Neck, N.Y.-based Northwell Health, in partnership with GoHealth Urgent Care, designed its network of urgent care centers with a focus on transparency and patient-centered care, with health IT and technology playing a large role.

Northwell Health, formerly North Shore Long Island Jewish Health System, began a partnership with GoHealth Urgent Care in November 2014 to operate Northwell Health-GoHealth urgent care centers throughout the New York City area. Through the partnership, Northwell Health-GoHealth Urgent Care now operates 23 urgent care centers, with plans to open 15 more by the end of this year.

The facilities feature windows with smart glass technology for greater transparency

Robert Korn, M.D., medical director for the Northwell Health-GoHealth urgent care centers, says the health system’s expansion into urgent care services helps to further the continuity of care for health system patients. The urgent care centers feature an integrated electronic medical record (EMR) system enabling updated patient medical records to be accessed and shared by providers across the system, including Northwell Health’s 21 hospitals and more than 450 patient facilities and private practices. And, as the center’s have x-ray and laboratory services, any x-rays or diagnostic images taken at the urgent care centers are integrated into the health system’s picture archiving and communications (PACs) system, Korn says.

“Urgent care is a place where patients are going for convenience and that includes people who have gone to Northwell for many years. And, if those patients visit an urgent care center that’s in the Northwell system, then we can wrap that patient back if they need more advanced care to our own physicians and hospitals,” Korn says.

In the exams rooms, physicians and clinicians use surface laptops to connect to the eClinicalWorks EMR system, and the patient record is presented on a large screen, enabling patients to view their patient record along with the physician. Korn, who served as the longtime head of emergency medicine at Northwell’s Southside Hospital, considers this detail—letting the patient see the patient record on a large screen—as a big step forward in enhancing the provider-patient relationship.

 “The medical record is not a device to separate me from the patients, it’s a device to integrate the patients into their care,” Korn says. “So with a typical EMR, when a patient goes to the doctor, they have a two-way interaction and then the doctor turns away to work on the computer. The patient spends 10 minutes watching the doctor work. At the same time, the doctor didn’t get the benefit of the patients’ knowledge of their health information while they were working. It’s possible that the doctor writes something down that the patient didn’t say or forgot to write something that the patient said.

Robert Korn, M.D.

He continues, “What we’ve done here is, we have turned that on its head. As I’m talking to the patient, I’m documenting and recording what they are saying, and the patient is watching me and the screen, so it’s a shared experience. It changes the doctor-patient experience to a more egalitarian experience. The patient feels involved. And it’s more transparent as the patient can catch any mistakes.”

“Also, he adds, “I’ve just cut the time it takes to document the patient’s care in half because, instead of speaking to the patient then turn turning away and documenting what they’ve said, I’m using a template and recording what the patient says as we go along and all my time is with the patient.”

Korn says he also uses the medical record and the screen as a teaching tool for the patients’ discharge instructions. “Typically, when a patient goes to the ER, we hand them several sheets of paper with instructions. Here, we can use pictures within the EMR to explain it to the patient. For instance, I can show a picture of the anatomy of the inner ear up on the screen when talking to a patient complaining of ear pain,” he says.

The urgent care centers were specifically designed to bring the best of retail and hospitality into healthcare, Northwell Health officials say. One innovative feature is the use of smart glass technology windows to enable transparency into the exam rooms. When there is a need for privacy, the windows can be dimmed or changed to opaque. “This enables a feeling of openness so the patient can see the facility end-to-end and can see into the exam room so they get a notion of the level of acuity we can do and the care we are able to provide,” says Todd Latz, CEO of GoHealth Urgent Care.

Korn says the openness of the urgent care center design fosters a sense of transparency not typically found in most hospital emergency rooms.

“When you go to an ER what do you see? A window that slides back and someone gives you something to fill out and then you’re left there until they call you back, “he says “Here, our relationship with the patient stars when the patient walks in the door, and even if I’m sitting at my desk, if I raise my eyes, I make eye contact with the patient. So the relationship with the patient is continuous, they walk in and see me working and that works for me, because if the patient sees that I’m very busy, they might be more tolerant about a short wait.”

“We use [smart glass technology windows] across a number of our emergency departments as well to provide that transparent experience,” Adam Boll, vice president of strategic ventures and ambulatory services at Northwell Health, says.

Adam Boll

As most of the urgent care centers are located in the five boroughs of New York City, where space is at a premium, the facilities are designed to maximize clinical space and minimize hallways with sliding doors and mobile x-ray equipment.

The urgent care centers also were designed with a focus on a technology-enabled process for patients, with mobile appointment check-ins, the ability to check wait times online and integration with Uber in order for patients to have transportation to or from the centers.

Boll says the partnership with GoHealth Urgent Care is part of the health system’s larger push into leveraging joint ventures with healthcare services and healthcare technology vendors to “bring care into the communities where patients live and work.”

“As a health system, we have put a heavy focus on getting care to people where they live and work, and it’s the same across our other business lines. With our ambulatory surgery centers, the idea is to move surgery that is not appropriate anymore for a hospital setting closer to where patients spend most of their time. And, it’s the same thing with our partnership to operate outpatient dialysis centers throughout the community to make it easier for patients so they don’t to travel to the dialysis centers that are attached to our facilities or our other acute care centers,” Boll says.

 


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Successful OpenNotes Implementations Require Portal Changes, More Communication

December 14, 2018
by David Raths, Contributing Editor
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Some health systems report low note-opening rates; others haven’t measured
The OpenNotes movement, in which healthcare organizations offer patients access to their clinical notes in the portal, has spread like wildfire. In just a few years it has grown to 184 confirmed health systems, with another 31 that have implemented but not documented their use, and more expressing interest every day. Yet at many healthcare organizations, the percentage of portal users reading clinical notes is still quite low, according to a new white paper and recent webinar by the nonprofit OpenNotes team.
 
When OpenNotes asked clinical groups for data on note-opening rates, most said it was something they did not measure, and indeed most EHR portal designs do not make it easy for them to gather that data. The OpenNotes team did collect data from 26 organizations and found that four organizations, two with homegrown EHR systems and two on Epic, had the best open rates — ranging from 21 to 34 percent, followed by eight organizations with 6 to 10 percent, with the bottom 14 reporting only 0.27 to 5 percent open rates. 
 
“We were stunned by the results,” said John Santa, M.D., M.P.H., OpenNotes’ director of dissemination. In many organizations, turning on OpenNotes was described as a non-event. “Sad to say that is because in some cases not much is happening,” added Santa, who played a leadership role in starting the Northwest OpenNotes Consortium and he now leads the development of future consortia. One problem is that in some cases patients are not aware of their notes or can’t find them. “Now we do know of many robust implementations where tens of thousands of patients are seeing their notes and are feeling the benefits,” Santa stressed. “But for OpenNotes to lead to best outcomes, we need to take steps to maximize the benefits.”
 
Their white paper notes that from the data they have gathered, “it is likely multiple factors, including portal navigation, lack of or ineffective reminders to read notes, and insufficient communication strategies contribute to low note-opening rates.”
 
“What we have learned is that turning it on is not sufficient,” said Cait DesRoches, DrPh, OpenNotes’ executive director and associate professor of medicine at Harvard Medical School. “Evidence suggests patients are not aware that they can read notes or they can’t find them.” Additionally, clinician anxiety around transparency is still an obstacle, she said. 
 
Santa noted discrepancies among customers of different EHR vendors. He said that while there are many Cerner, Allscripts and Meditech customers deploying OpenNotes, they have not developed ways to generate note-opening rates for customers. Epic, he said, has launched multiple near- and long-term changes to improve note-opening rates and included note-opening metrics in recent versions of its dashboard.
 
During the webinar Marcia Sparling, M.D., a rheumatologist and medical director for informatics and specialties at the Vancouver Clinic in Vancouver, Wash., made some observations about her organization’s experience. The Vancouver Clinic started piloting OpenNotes in 2014. It has a high patient portal usage rate of 82 percent, and early note-opening rates were close to 20 percent. But when the clinic did an Epic upgrade with a redesign of MyChart, the rate fell to 11 percent. “We looked at how we could help patients find the notes and why they might be missing the prompts,” Sparling said. They made a few changes. First, after-visit summaries generate an e-mail urging patients to log in, a hyperlink directs them to their past appointments page, and once there, they see wording that says “Click on your clinical notes.”
 
“We re-labeled that tab to ‘clinical notes’ to be more obvious,” she said. The current rate or note opening sits between 22 and 24 percent, she added, noting that there are some wide variations between specialties, although there is no obvious explanation for the disparities.
 
The OpenNotes white paper spells out the steps the Vancouver Clinic took to improve their note-opening rates: 
• Quick Link within MyChart patient portal (labeled ‘View clinical notes shared by your provider’); 
• Text at top of Visit Summary section directs patients to click on Clinical Notes tab; 
• MyChart home page ‘News for You’ contains paragraph on notes and a hyperlink; 
• Notes are viewable on both the Visit Summary report and the Clinical Notes tab (with some exceptions); 
• Clinicians’ notes are shared by default (with a few exceptions); 
• Auto MyChart message sent to portal user when visit is closed: Message subject reads ‘New MyChart@TVC Visit Note’; the body of message contains navigation steps and hyperlink directing patients to Appointment and Visits page.
 
OpenNotes is in the early stages of working with clinicians, patient groups and EHR vendors to develop metrics around use of the portal and note-opening rates. It says the definition used by Epic is reasonable as a starting point (this definition applies to notes shared over any defined time frame): Numerator = Notes listed in denominator that are viewed by a patient portal user. Denominator = Signed notes from completed encounters written on a portal active patient (or patients activated within a month of the visit) that are shared to patient portal.
 
 

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Who Isn’t Using Patient Portals? New Study Sheds Light on Portal Use

December 12, 2018
by Heather Landi, Associate Editor
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About two-thirds of adult patients did not use an online patient portal in 2017, and research indicates vulnerable and disadvantaged patients are less likely to use these technology tools, according to a study published in the November issue of Health Affairs.

Technologies such as online patient portals, which provide secure internet access to medical records and test results in addition to email communication with providers, can improve health care quality. And, evidence thus far shows that access to online portals increases patients’ engagement and adherence and may reduce unnecessary utilization and spending.

However, while the majority of adults in the United States believe that online access to personal health information is important, disparities in portal access exist.

“Findings from multiple studies that analyzed different population groups, including nationally representative samples, consistently show that members of racial and ethnic minority groups, older patients, and people of lower socioeconomic status are less likely than others to access an online portal,” the study authors wrote. The study was led by Denise Anthony, professor of health management and policy and sociology in the Department of Health Management and Policy, University of Michigan School of Public Health. Anthony and her co-authors also note that “inequities in access to new and beneficial technologies can exacerbate existing disparities in health.”

One national study, a March 2017 by the U.S. Government Accountability Office (GAO), found that only about 15 to 30 percent of patients who were offered access to a portal used it, with lower use among people living in rural and high-poverty areas.

“To identify appropriate levers that can be used to address inequities in online portal access, policy makers and providers must have a clear understanding of who is and is not accessing portals, as well as the reasons for not accessing them,” the study authors said.

For the study, titled “Who Isn’t Using Patient Portals and Why? Evidence and Implications from a National Sample of U.S. Adults,” researchers analyzed information about 2,325 insured respondents to the nationally representative 2017 Health Information National Trends survey to examine characteristics of patients who do not use portals and the reasons why they don’t them. By identifying who is not using portals and why, the researchers sought to uncover barriers and reduce disparities.

The study indicates that about two-thirds (63 percent) of insured adults with a health care visit in the previous 12 months reported not using an online patient portal. The research indicates that nonusers are more likely to be male and age 65 or older, have less than a college degree, not be employed, live in a rural location, be on Medicaid, and not have a regular provider.

These factors, along with race, were also related to whether a patient reported receiving an offer to use a portal.

Relative to females, males had significantly higher odds of not being offered access to and not using a portal, the study indicates. Members of racial minority groups (specifically, non-Hispanic blacks and non-Hispanics of other races—including Asian Americans, Native Americans, Native Hawaiians, and Pacific Islanders) had significantly greater odds of not being offered a portal. Among only those who were offered a portal, these groups reported rates of using a portal comparable to the rate of non-Hispanic whites.

The study also found that people with only a high school diploma or less were significantly less likely than those with college degrees to have been offered access to a portal. Patients with Medicaid insurance were significantly more likely to report not having been offered access to a portal and not using one, compared to people with other insurance.

Patients who lacked a regular provider were significantly more likely to report not having been offered access and not using a portal.

When evaluating reasons why people did not use a portal, the researchers did not find evidence of disparities in technological barriers. The reasons patients gave for not using portals included the desire to speak directly to providers and privacy concerns, both of which require recognition of the important role of provider communication and patient-provider relationships, the study authors note.

The study authors conclude that healthcare providers will need to address patients’ privacy and security concerns to enhance provider-patient communication.

“Reducing disparities in portal use will require that providers, particularly those serving vulnerable populations, communicate with all patients about portal use and have the capacity to discuss these technologies with patients,” the study authors wrote.

“Health care providers and plans can increase patients’ use of portals and narrow disparities in that use through direct communication about the benefits of portals, while also addressing patient-specific needs and concerns. Such interventions will require recognition that providers’ communication with patients takes time—an extremely scarce resource in clinical practice today,” the study authors concluded, while also noting that careful monitoring of who is and who is not using new technologies, and why, and designing technologies to address patients’ needs, will help ensure that such innovations do not exacerbate disparities but rather lead to improvements for all.

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AMIA, AHIMA Call for HIPAA Modernization to Support Patient Access

December 7, 2018
by Heather Landi, Associate Editor
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Modernization of the 22-year-old Health Insurance Portability and Accountability Act (HIPAA) would improve patients’ access to their health information and protect their health data in a burgeoning app ecosystem, according to two leading health IT industry groups.

During a briefing on Capitol Hill Wednesday, leaders with the American Medical Informatics Association (AMIA) and the American Health Information Management Association (AHIMA), health informatics and health information management experts discussing how federal policies are impacting patients’ ability to access and leverage their health data.

While other industries have advanced forward with digital technology and have improved individual’s access to information, and the ability to integrate and use information, such as booking travel and finding information about prices and products, healthcare has lagged. Healthcare has not been able to create a comparable patient-centric system, AMIA and AHIMA leaders attested.

“Congress has long prioritized patients’ right to access their data as a key lever to improve care, enable research, and empower patients to live healthy lifestyles,” AMIA president and CEO Douglas B. Fridsma, M.D., Ph.D., said in a statement. “But enacting these policies into regulations and translating these regulations to practice has proven more difficult than Congress imagined.”

“AHIMA’s members are most aware of patient challenges in accessing their data as they operationalize the process for access across the healthcare landscape,” AHIMA CEO Wylecia Wiggs Harris, Ph.D. said. “The language in HIPAA complicates these efforts in an electronic world.”

AMIA and AHIMA recommend that policymakers modernize HIPAA by either establishing a new term, “Health Data Set,” which includes all clinical, biomedical, and claims data maintained by a Covered Entity or Business Associate, or by revising the existing HIPAA “Designated Record Set” definition and require Certified Health IT to provide the amended DRS to patients electronically in a way that enables them to use and reuse their data.

According to AMIA and AHIMA, a new definition for “Health Data Set” would support individual HIPAA right of access and guide the future development of ONC’s Certification Program so individuals could view, download, or transmit to a third party this information electronically and access this information via application programming interface. Alternatively, a revision of the current DRS definition would provide greater clarity and predictability for providers and patients.

The groups also noted that a growing number of mHealth and health social media applications that generate, store, and use health data require attention as part of a broader conversation regarding consumer data privacy.

Congress should “extend the HIPAA individual right of access and amendment to non-HIPAA Covered Entities that manage individual health data, such as mHealth and health social media applications, the two groups said. The goal is uniformity of data access policy, regardless of covered entity, business associate, or other commercial status, the group leaders said.

Beyond HIPAA, during the briefing Wednesday, panelists discussed the success of efforts to share clinical notes with patients during visits, including the successful OpenNotes initiative, and recommended that federal officials look for ways to encourage more providers to share notes with patients through federal policies, such as Medicare and Medicaid payment programs.

“More than two decades after Congress declared access a right guaranteed by law, patients continue to face barriers,” Thomas Payne, M.D., Medical Director, IT Services, UW Medicine, said in a statement. “We need a focused look at both the technical as well as social barriers.”

What’s more, AMIA and AHIMA recommended federal regulators clarify existing regulatory guidance related to third-party legal requests, such as those by attorneys that seek information without appropriate patient-direction.

“HIM professionals continue to struggle with the existing Office for Civil Rights guidance that enables third-party attorneys to request a patient’s PHI,” Harris stated. “We recognize there are necessary circumstances in which a patient has the right and need to direct their health information to an attorney. However, AHIMA members increasingly face instances in which an attorney forwards a request for PHI on behalf of the patient but lacks the information required to validate the identity of the patient. As a result, the HIM professional is challenged as to whether to treat it as an authorization or patient access request, which has HIPAA enforcement implications

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